Organisations
Institutes, departments, federations, leagues, clubs and schools. Identify responsible staff, members and the validity of their official recognition as sports organisations.
Hércules™ for ministries of sport
Information connecting a country's sport.
We can configure Hércules™ to connect people, organisations, facilities and events with your sports programmes. Let's build a national implementation with the modules, responsibilities and services your organisation needs.
Model connecting sports information at municipal, regional and national levels. Hércules™ links records of people, organisations, facilities and events. These records maintain continuity in training, high performance and accreditation, and provide participation data, history and statistics for national management. Each organisation records and validates its own information, with access according to responsibilities.
Demonstration · Fictional data
Analysis we can configure
From registration to sports analysis.
Explore how we could present participation, trends and geographic distribution. All figures and editions in this example are fictional; they do not represent Colombian statistics or results from a national implementation.
In Athletes, review how participation is distributed geographically. In Sports and trends, compare fictional editions. In Support staff, view the roles supporting participants.
The interactive demonstration requires JavaScript. All figures are fictional.
Simulated participation records—
Simulated unique athletes—
A participation record represents one person in one edition. A person can appear in several editions; they are counted once in the total of unique individuals.
There are no simulated participation records for this filter combination.
0—simulated people
Geographic distribution in the demonstration.
Geometry: geoBoundaries / OpenStreetMap · ODbL. Fictional figures.
FemaleMale
Comparison between equivalent fictional editions. Percentages express participation changes and do not assess sports performance.
All charts use the same fictional dataset. Indicator, source and permission configuration is defined per project.
View chart data in tables
A foundation for sports management
Know who participates, where and with which organisations.
Link the records providing context for each programme and competition. Each organisation contributes and reviews its own information.
People
Athletes, coaches, officials, judges and support staff. View affiliation, participation and sports history.
Sports facilities
Register facilities managed by each organisation and their characteristics. Connect management with schedules and bookings.
Events
Organise the calendar and participation records. Link competitions, organisations, participants and results.
- The organisation registers and assigns roles.
- The individual completes their information.
- The responsible organisation validates it.
Continuity between programmes
Monitor participation and sports development.
Retain training and competition information to view each athlete's journey according to defined modules and permissions.
Sports training
Manage registration, groups, instructors, attendance and achievements. Support sports school development and guardian access to information.
Discover sports school managementHigh performance
Link planning, training, tests and results in the athlete's profile, with access according to team responsibilities.
Explore high performanceSports history
View recorded experience, participation records and achievements. Individuals and organisations help maintain information.
Facility use
Coordinate availability, schedules and facility bookings for programmes managed by each organisation.
Explore facilities and bookingsReferences from completed games and events
Connect programme stages with games operations.
Our national games experience supports specific registration, management and accreditation processes. The comprehensive national solution presented here is configured as a separately scoped project.
Colombian National Inter-school Games
School-based registration and information continuity across municipal, departmental, regional and national stages.
See the Inter-school Games scopeNational and Para National Games
Experience in sports management, accreditation and operational information, with services defined for each edition.
See supported editionsAccreditation
From the role and permission matrix to credential production and handover. System and operational services according to the project.
Explore accreditationCompetition information
Schedules, results, medal tables and portals. Combine management and results components according to event needs.
Discover results systemsExperience at the Colombian National Inter-school Games
Colombian National Inter-school Games · Experience in the 2007, 2008, 2009, 2011, 2012, 2018, 2019, 2022, 2023 and 2024 editions
From municipality to national final.
Connected management with Hércules™.
We provided systems for a national sports programme with more than 600,000 registrations from over 18,000 schools in more than 1,000 municipalities. With Hércules™, we connected school, participant and qualifier information across municipal, departmental, regional and national final stages.
- schools from which registrations were submitted
- More than 18,000
- municipalities with registrations
- More than 1,000
- registrations
- More than 600,000
- multi-sport games at the municipal stage
- 1.100
Figures illustrating the scale of our work on the programme; they do not apply to every edition. Registrations are participation records and do not equal unique individuals. A participant may advance between stages; each stage's figures should be read separately.
Municipal
- multi-sport games managed
- 1.100
- participants
- More than 600.000
School and participant registration, rules and quotas, standings access and podium publication by territorial staff.
Departmental
- multi-sport games managed
- 32
- participants
- More than 18.000
Progression of qualifiers using existing information, registration reports and standings monitoring.
Regional
- multi-sport games managed
- 8
- participants
- More than 7.000
Websites, progression between stages, registration and accreditation, and publication of schedules, results and medal tables.
National final
- participants
- More than 5.000
Accreditation and technology operations, schedules, results, records, catering control, medical records, certificates and technical reports.
Qualifiers progressed between stages using information from previous rounds. Deporte Virtual® configured programme rules and supported designated staff with manuals, training and support, alongside the publication and operational services planned for each stage.
National and Para National Games
Sports information
and games operations.
Experience in four National and four Para National Games editions, including the youth editions in this count.
Hércules™ and the Deporte Virtual® team have supported sports processes, accreditation and logistics information. Each edition had its own scope.
2015
Event management
Volunteers, registration, accreditation, website, schedules and results, alongside transport, medical and accommodation information.
Bolívar 2019 · Eje Cafetero 2023
Information for functional areas
Sports management and accommodation, medical, transport and communications information management.
Youth Games · Eje Cafetero 2024
Hércules™ and accreditation
Management with Hércules™ and accreditation production and handover, with equipment, materials and service centres.
Logistics information management is defined by area. Transport, accommodation or catering supply has an independent contractual scope.
Accreditation at the games
From approval
to credential handover.
Link each participant's registration, approval, role and permissions. Prepare designs, production and handover control according to event locations and stages.
Deporte Virtual® can support Hércules™ configuration and provide production and centre operation services, with project-defined staff, equipment and materials.
System and support
Let's define how each organisation participates.
Tell us which organisations, programmes and regions you need to coordinate. We will review the records, responsibilities and services implementation must include.
Ongoing institutional management
Hércules™ licensing, module and role configuration and team training. Integrations are assessed with the organisation's systems.
Event technology and operations
Preparation, accreditation and technology services for the games, with staff, equipment and responsibilities agreed per project.
Discuss services for my eventDefine organisations and programmes
We define organisations, regions and processes, with responsible staff for recording and validating information.
Configure modules and services
We prepare records, permissions and information access within the agreed scope. Integrations and indicators are defined with their sources and responsible staff.
Implement and support
We train teams to use configured processes. We define the operational services each programme needs.
What to prepare for the first conversation
You can share the information you already have:
- Organisations and regions participating in the initial scope.
- Priority processes and responsibility for recording and validation.
- Information sources and systems that need connecting.
- Information and indicators the organisation needs for decisions.
The proposal will separate ongoing institutional management from games technology and operations. For each scope, we will define modules, configuration, integrations and responsibilities.
System developed by Deporte Virtual®.
Technology, implementation and support for your sports project.
The next step
Let's discuss your programme or games.
Tell us which organisations, regions and processes you need to coordinate. We will review the Hércules™ scope and Deporte Virtual® services.
What we will review together
- Organisations and programmes you need to connect.
- Records and information supporting your decisions.
- Implementation priorities and systems to connect.
You can also write to uscontacto@deportevirtual.com