Registration and monitoring
Prepare forms, requirements and capacity. Enable participant or delegation registration and view registration and attendance reports.
Hércules™ for sports institutes
Connect sport across your region.
Bring together information on organisations, participants and programmes. With Hércules™, your institute can manage registration, facilities, sports schools and events with defined responsibilities for each team.
Hércules™ connects
- Organisations
- Programmes
- Participants
Implementation experience
- Indeportes Antioquia
- Departmental sports management
Related organisations and people
Know who participates
and from which organisation.
Structure the sports register with organisations in your region. Distribute information updates among responsible staff and maintain organisation and individual profiles.
- 01Organisations
Build the directory.
Register institutes, departments, leagues, clubs, associations and schools with their details and relationships.
- 02Responsible staff
Distribute registration work.
Assign users to register people and complete information belonging to each organisation.
- 03Participants
Maintain their sports profile.
Link roles, participation and sports performances to view recorded history.
The institute's daily management
From the programme
to each activity.
Combine divisions according to the services you provide and information you need to view.
Sports schools and programmes
Organise courses, levels and groups. Assign instructors and record attendance, achievements and assessments.
Facilities and bookings
Manage locations, facilities and zones with availability, recurring bookings and conflict checking.
Competitions and results
Configure tournaments, schedules and results publication. Keep sports information available in each event's portal.
Experience in regional management
Hércules™ at
Indeportes Antioquia.
An implementation bringing together programmes, events and sports community registration.
Discuss this scope for my instituteImplemented scope includes the programme portal, registration, accreditation, schedules, results, sports schools, attendance and facility bookings.
Antioquia sports register
Institutes, leagues, clubs and other organisations have registration responsibilities for organisation and individual profiles. The institute consolidates this information for sports management.
Participant data queries
Software designated by the institute can query an athlete's participation in a programme or event through an exchange API.
In this scope, the API queries participation in one programme or event. Queries covering several events and other extensions require a separately defined scope.
Accreditation cards, membership cards and certificates
Identify each participant
in your programme.
Configure documents according to role and activity. Hércules™ prepares accreditation cards and certificates using recorded information; your team organises issuance and delivery.
The Indeportes experience distinguishes system generation from physical production. Deporte Virtual® can provide production and operations through a separately scoped service.
Information to review
your institute's management.
View information recorded in your programmes and agree how it should connect with the organisation's systems.
Participation and attendance
Review registrations by programme, sport and configured categories. View recorded attendance to distinguish registration from actual participation.
Facility usage
View bookings and available slots by location, facility and period. Booking reports describe scheduling and availability.
Instructors and training
View assigned groups, instructor hours, attendance and assessment results according to enabled modules.
Connections with other systems
Define data to exchange, available interfaces and each team's responsibilities. Integrations and devices are agreed per project.
A clear scope
for your team and region.
We define the institutional licence, configuration and support needed to launch the agreed processes.
Prioritise programmes
We review populations, organisations, locations and responsibilities for each service.
Configure management
We prepare forms, rules, permissions, documents and information access. We define integrations.
Train and support
We train responsible staff and define the support and operational services your institute needs.
What to prepare for the first conversation
You can share the information you already have:
- Priority programmes, participating organisations and locations.
- What each organisation records and who reviews that information.
- Information and reports the institute needs.
- Systems with which information must be exchanged.
We will define records, permissions and information access for the initial scope, along with the modules and integrations your institute needs.
The next step
Let's review your institute's operations.
Share the programmes, organisations and facilities you need to manage. In the demonstration, we will define modules and implementation scope.
What we will review together
- Participating organisations, programmes and responsible staff.
- How participant information is recorded and validated.
- Information, reports and integrations the institute needs.
You can also write to uscontacto@deportevirtual.com