Courses by sport and level
Organise courses by location, age category and gender category. Define start and end dates for each cycle, with registration windows for new and returning students.
Sports schools and academies · Hércules™
A large sports school.
Every group in its place.
Coordinate locations, sports and levels in one operation. With Hércules™, connect course offerings and registration with your instructors' work and each student's progress.
Institutional licensing for academies with a broad offering and cycle-based training.
Courses and scheduling
Start each cycle with your courses organised.
A multi-location academy needs to link what it offers with the spaces and teams delivering each course.
Your academy
Sports and training levels.
Each location
Spaces, schedules and groups by course.
Each cycle
Class dates and registration for new and returning students.
A space and schedule for each group
Assign a zone, recurring schedule and instructor. View participants with and without a group, transfer students and reschedule a phase's classes.
Preparing large catalogues
Import courses and cycles using a template adapted to your organisation. Generate group reports and cycle sheets by location and days.
Each group's capacity
The catalogue shows course availability. Configure room capacity and place allocation by organisation using your facility's rules.
The structure supports an offering distributed across locations. User, course and facility scope is sized with your team; no maximum capacity or load test is claimed.
Your branded portal
Help students find the right course.
Present your academy and guide students from finding a suitable time to purchasing a course.
Search by the student's needs
Filter courses by sport, level, location, days, hours and age group. Distinguish new and returning students according to cycle rules.
Choose a course with all the details
Show dates, schedule, location, price and availability. Rates and discounts follow configured categories and conditions.
Purchase and manage enrolment in the portal
Connect the catalogue with the basket and online payment. The private area provides access to information and services enabled for the user.
Payments require an account and configuration with a compatible provider. Purchase, registration and attendance represent different service stages.
Academic coordination
From instructor schedules to attendance at every class.
Give coordinators and instructors a way to schedule groups, record what happened and review outstanding tasks.
Assignments without schedule conflicts
Assign instructors and assistants by class or group. Hércules™ blocks an assignment when the instructor already has a class at that time and provides schedules by instructor, zone or level.
Attendance and observations
Record attendance, absence or lateness by student and class. Add observations and supporting files according to the enabled assessment method.
Notifications to prepare the day
Email assignments and reminders. Share group notices and student attendance QR codes with participants and instructors.
Track instructors' work
Review missing attendance records, classes with no activities recorded and courses awaiting finalisation. Export instructor hours and view completion by location, sport and cycle.
Completion depends on the assessment method and configured deadline. Managers view their teams; permissions determine information access.
Assessment and progression
Finalise each course against defined criteria.
Configure how each level is assessed and maintain the link between learning and the student's next step.
Assessment methods
Define numerical, categorical or yes/no scales. Set the passing grade and enable attendance and comments according to the method.
Grading and course finalisation
Record grades by indicator and review the final grade before finalising the course. This step can issue certificates to students who have passed and email grades, according to configuration.
Optional suggested re-enrolment
Enable a search for a next-level course in the same area, location, days and time slot. Registration proceeds when discount or package rules bring the total to zero.
Alternatives for continuing
If re-enrolment cannot be completed, the process emails grades and alternatives. Requires cycle configuration and scheduled task activation.
Planning, certificates and other academy features
Hércules™ includes a class planner, level framework, downloadable certificates, advance sales of course places and virtual classes. Implementation configures contracted components for your academy's offering and rules.
Advance sales require a payment-link provider. Virtual classes require video-conferencing accounts or licences. Automatic course waiting lists and automatic charging to advance a level are not offered.
Information for management
Prepare the next cycle with this cycle's data.
Review which groups need capacity adjustments, which instructor tasks are pending and how students' training continues.
Adjust groups and capacity
Enrolments, capacity and estimated and actual occupancy by group.
Decide which courses, times and spaces to offer next.
Monitor instructors
Missing attendance records, classes with no activities recorded and courses awaiting finalisation.
Prioritise tasks to review with managers at each location.
Review continued enrolment
Students assessed, students who passed, new students and those who did not continue, compared with the configured historical data.
Identify groups needing follow-up before the next cycle.
Filter course reports by cycle, location, facility, sport, days and hours, and export to Excel. Demand and occupancy reports apply to schools with cycles and booking groups.
Instructor monitoring depends on configured assessment methods, deadlines and permissions. Custom indicator analyses and cross-facility dashboards are assessed with their own sources and scope.
Connect academic management with your systems.
Define information to share with invoicing, accounting and other institutional services.
Sales, payment collection
and invoicing
Review the exchange of buyer, item and document data with your invoicing system. Connectors and available data are validated for each provider.
Accounting
and ERP
Agree the interfaces, transactions and accounting rules your organisation needs, along with exchange frequency and each system's responsibilities.
Integrations may require connectors or specific development. The licence does not imply universal compatibility or automatically include every connection.
Prepare Hércules™ for your academy's operations.
In the demonstration, let's follow a student's registration, group, attendance, assessment and options for continuing. The proposal distinguishes licensing, configuration, training and integrations.
We review your courses
We identify locations, sports, levels, cycles and responsible staff. We define the modules and configuration your academy needs.
We configure a cycle
We prepare groups, schedules, assessment methods, permissions and registration rules. We define import templates and required connections.
We validate with your team
We check the participant's place and group, attendance recording, finalisation of grades and options for continuing. We agree on training and launch.
What to prepare for the first conversation
You can share the information you already have:
- Locations, sports and levels you offer.
- A cycle's registration dates and rules.
- Schedules, spaces and group leaders.
- Assessment methods and conditions for progressing to the next level.
- Payment or invoicing systems you need to connect.
With this information, we define the journey your team will review and the proposal's module, configuration, training and integration scope.
The scope for your sports school.
Is it designed for large academies with multiple locations?
Yes. Courses are organised by cycle, area, level and location, with groups, instructors and reports. We review volumes, permissions and facilities when defining the scope; automatic consolidation of data from separate systems is not assumed.
Can we retain our branding on the website?
Hércules™ supports a portal configured with your branding, content and course catalogue. Implementation defines the site structure and information shown to students.
Does re-enrolment automatically charge for the next level?
No. Suggested re-enrolment is optional and requires configuration. Registration is completed when applicable rules bring the total to zero, for example through a previously purchased package. Otherwise, the process communicates alternatives.
What does the institutional licence include?
The proposal details modules and their conditions of use. Configuration, training, connectors and development are agreed under their own scope, according to your academy's processes and systems.
Compensar sports schools
35,000 people per month.
More than 200 sports facilities.
At Compensar, a Colombian family compensation fund, we manage registrations for 35,000 people per month with Hércules™ across sports schools operating in more than 200 sports facilities.
Swimming, football, tennis, dance, skating, bowling, karate, padel, volleyball, fencing and artistic skating are part of this operation.
The implementation covers all Hércules™ sports school features: programmes and registration, instructor coordination, attendance, assessment, progression and reporting.
Modules, rules and connections for your academy are defined with your team. You can also explore references from Colsubsidio, Cafam, Comfenalco Antioquia and Comfenalco Valle, each with its own scope at these Colombian family compensation funds.
The next step
Let's walk through a cycle at your academy.
Tell us which locations, sports and levels you manage. Let's review group assignment, attendance and course finalisation to define your implementation.
What we will review together
- Course offerings, groups and registrations by cycle.
- Instructor scheduling and student monitoring.
- Assessment, progression and systems to connect.
You can also write to uscontacto@deportevirtual.com