Software-based operations
Competition management from a computer, with results recording and processing, without sensors or specialist equipment.
Major Sports Events
Experience built through more than 1,000 sports events.
More than 25 years of experience in sports event systems and technology operations in Latin America and elsewhere around the world. CONMEBOL, ODEBO, ODESUR, Panam Sports, Panam Aquatics, Centro Caribe Sports, international and Pan American federations and South American ministries of sport have trusted Deporte Virtual® to support their events. We have delivered with Hércules™ and specialist teams connecting participant management, accreditation and competition information, from preparation through operations and closure.
Sports events
Your event, with the level of technology it needs.
Connect participants, services and competition with Hércules™ modules. Deporte Virtual® configures the system and provides the equipment and specialists defined for your operation.
The proposal separates the system, physical resources and staff. You can contract a complete technology operation or the processes you need.
Start with the process you need to address.
What event are you organising?
Explore examples for planning your event's technology, from Olympic-cycle games to international, national, regional and local events.
At major events, delegation and venue management connects with results operations and information for media and spectators. Scope adapts to each organisation's sports and processes.
International events and Olympic-cycle gamesNational gamesRegional events and institutional gamesChampionships and local events
Illustrative configuration · scope to be agreed with you
International events and Olympic-cycle games
Integrate games management, results operations and information for spectators and media, according to each sport's and the organisation's requirements.
For example
- Olympic-cycle games
- International multi-sport games
- International single-sport competitions
Common needs. Coordinate sports requirements, information for media and spectators, and specialist operations.
Suggested initial configuration
- GMS with scope defined with the organising committee.
- TSR with equipment and specialists for each sport.
- OVR, CIS and TV Graphics according to venue and broadcast needs.
- Integrated publication of results on the website and official app.
- Technology coordination and specialist operations.
- Accreditation production and final project deliverables.
Major sports event scope is developed around the requirements of the organisation and each sport.
Explore related areas
Illustrative configuration · scope to be agreed with you
National games
Connect organising committee, delegation and venue processes with a solution supporting games preparation and operations.
For example
- National games
- National para games
- National youth games
Common needs. Connect committee and delegation management with venue operations and information channels.
Suggested initial configuration
- GMS with the modules required by the organisation.
- Registration for different participant groups.
- Accommodation, transport and catering management.
- Accreditation, vehicle permits and access control.
- Official website and app.
- TSR and venue results.
- Commentator information and television graphics, according to broadcast scope.
- Consultancy, integration and on-site operations.
Modules and services are defined with the organising committee according to its processes and responsibilities.
Explore related areas
Illustrative configuration · scope to be agreed with you
Regional events and institutional games
Connect delegations, sports and venues to coordinate operations involving more participants and processes.
For example
- University games
- Departmental sports competitions
- Sector games
- Multi-venue competitions
Common needs. Coordinate responsible staff, participant services and information for each venue and sport.
Suggested initial configuration
- Delegation and registration portal.
- Schedules and results by sport.
- Accreditation and access control.
- Diplomas and certificates.
- Accommodation, transport and catering when required.
- Results operations according to each sport's needs.
Select the processes the organisation requires and the results operations appropriate for each sport.
Explore related areas
Illustrative configuration · scope to be agreed with you
Championships and local events
Organise registrations, identify your participants and share schedules and results from one environment.
For example
- Local swimming championship
- Local inter-school games
- Company recreation games
- Tournament for an organisation or industry sector
Common needs. Bring participant information together, prepare the competition and keep your community informed.
Suggested initial configuration
- Information website.
- Participant or delegation registration.
- Registration approval.
- Accreditation generation.
- Competition scheduling.
- Results publication.
If your sport requires specialist timing or scoring, you can also include TSR services.
Explore related areas
Scope depends on your sports, venues, participants, operational needs and broadcasting requirements. We design the right combination with you.
I am not sure what my event needs. I would like guidance.These configurations are adaptable examples, not fixed packages. You can explore all the capabilities on this page from any event profile.
How far do you want to take your event's technology?
Hércules™ is one system with modules for Games management, competition and information. Configure those your event needs and support operations with Deporte Virtual® equipment and specialists.
GMSGames Management System
Hércules™ modules for managing event participants and processes.
Explore GMS
TSRTiming, Scoring & Results
Timing, scoring and results management.
Explore TSR
OVROn-Venue Results
Processing and distributing results at the venue, including screen displays.
Explore OVR
CISCommentator Information System
Technical information for commentators.
Explore CIS
TV GraphicsTelevision graphics
Competition data prepared graphically for broadcast.
Explore TV GraphicsGIWGames information website
The Hércules™ portal for schedules, participants, results and medal tables.
Explore GIWOne Hércules™, configured for your event. Its modules connect management and sports information; scope defines the equipment and operational services supporting them.
Hércules™ modules and services to put them into operation
All these modules are part of Hércules™. We define configuration, permissions and connections with specialist equipment or applications according to the sports and venues. Deporte Virtual® provides consultancy, implementation and agreed operational services. For long-term institutional licensing, visit Hércules™.
ACR, SEQ, TRA and the other functional abbreviations identify organising committee areas. Each card shows which Hércules™ modules support their processes. GMS, TSR, OVR, CRS, TVG, CIS, GIW and IDF describe management, competition and information distribution domains.
Hércules™ GMS
One system for your event's functional areas.
Hércules™ brings administrative, logistics and sports management modules together in one system. We configure processes and permissions so each area works with the information it needs.
The 31 areas are a guide to identifying your committee's processes. Choose those you need to coordinate: each card links modules, responsibilities and services to prepare your event's scope.
ACRAccreditationFrom application and approval to credential handover and subsequent management.
Hércules™ modules: Accreditation
Processes you can manage
- Forms, photographs and documents for accreditation applications.
- Categories, roles and participant review with designated approvers.
- Permissions matrix by zone, service and group.
- Design, generation and issue of physical or digital credentials.
- Handover, activation and cancellation records; replacements within the contracted service.
- Registration for press, organising committee, suppliers, guests and sponsors, with group-specific forms.
- Registration approval and rejection according to defined responsibilities and criteria.
Deporte Virtual® implementation and services
Accreditation consultancy, configuration, materials, printing and centre operations with equipment and staff.
General Hércules™ features with event-specific configuration. Production and centres are contracted as services.
SEQSport entries and qualificationManage who participates, in which events and under which rules.
Hércules™ modules: Registration
Processes you can manage
- Entry stages: intention to participate, numerical entries, long list and registration by name for each participant.
- Delegation Registration Meeting (DRM): review of documents, events and roles, with adjustments authorised by technical management.
- Registration of athletes, teams, events and support staff.
- Quotas by delegation and event, deadlines and entry requirements.
- Data and document validation during review processes.
- Lists and reports to prepare delegation registration meetings.
- Sports entry approval and rejection.
- Online entry payments with the payment service defined for the event.
Deporte Virtual® implementation and services
Rule configuration, manuals and delegation support. Assistance during preliminary entry review (pre-DRM) and the Delegation Registration Meeting (DRM).
The Hércules™ registration module applies the quotas, requirements and approvals defined for the event. Sports eligibility is determined by the authorities for each discipline.
NCSNational Olympic committee servicesGive each delegation a workspace for participants and documentation.
Hércules™ modules: Delegations and registration
Processes you can manage
- Organisations, delegations and those responsible for their information.
- Access for responsible staff to their delegation's participants and records.
- Private portal with manuals, documents and communications.
- Forms and information review for delegation registration.
- Participation reports to prepare review meetings.
Deporte Virtual® implementation and services
Portal preparation, training and support for the organising committee in assisting delegations.
Each delegation maintains its participants and documents through assigned access. Committee staff review and approve information; the NCS team coordinates assistance to each national committee.
See our work at Cochabamba 2018
Photographs from our experience
SFSSports federation servicesOrganise information for each federation and its Games representatives.
Hércules™ modules: Organisations and registration
Processes you can manage
- Registration of federations and organisations involved in the event.
- Designated managers and assistants with access to their organisation's information.
- Registration of representatives, officials and support staff.
- Access to participants, schedules and sports documents.
- Reports to coordinate participation with event staff.
Deporte Virtual® implementation and services
Configuration of organisations, profiles and information access; guidance for federation representatives.
Hércules™ organisation, registration and competition modules support the processes agreed with federations.
PFSGames Family servicesCoordinate data and services for the participant categories your committee groups as the Games Family.
Hércules™ modules: Registration and participant services
Processes you can manage
- Registration of people by organisation, category and role.
- Accreditation and permissions according to participation group.
- Arrival, departure and transfer request information.
- Accommodation allocation and movement records.
- Meal entitlements linked to accreditation.
Deporte Virtual® implementation and services
Definition of categories and services with the organising committee; configuration and training for responsible staff.
Hércules™ connects registration, accreditation, accommodation, transport and catering modules according to event scope.
SPTSportsOrganise competition and connect schedules with results.
Hércules™ modules: Competitions and results
Processes you can manage
- Structure by sport, discipline, event and category.
- Phases, heats and matches according to the competition format.
- Scheduling by day, venue, delegation and participant.
- Recording of results, positions, rankings and medals.
- Documents and technical reports from sports information.
- Exchange with results modules and competition equipment defined for each sport.
Deporte Virtual® implementation and services
Sports and information requirements by discipline, configuration, TSR operations and coordination with sports officials.
Sports management and results are part of Hércules™. Measurement equipment and specialist operations are defined by discipline; sports authorities make results official.
Photographs from our experience
CERMedal ceremoniesPrepare the ceremonies and the information your awards team needs.
Hércules™ modules: Awards
Processes you can manage
- Medal ceremony schedule and locations.
- Registration of coordinators and dignitaries presenting medals.
- Preparation and updating of presenter lists.
- Information on award recipients and presentation items.
- Supporting documents and scripts for the ceremonies.
Deporte Virtual® implementation and services
Process configuration and information preparation for the protocol team.
The Hércules™ awards module organises medal ceremonies. Opening and closing ceremony production has its own operational scope.
PROProtocolPrepare dignitary and guest information for accreditation and awards.
Hércules™ modules: Accreditation and awards
Processes you can manage
- Registration of dignitaries and guests with defined categories and details.
- Credentials and permissions according to event role.
- Dignitary and presenter lists by event.
- Order and roles of medal and award presenters.
- Supporting scripts with podium and winner information for medal ceremonies.
Deporte Virtual® implementation and services
Category configuration and information preparation with the protocol team.
The Hércules™ accreditation and awards modules support the protocol team, which establishes event precedence and procedures.
ANDArrivals and departuresBring trips, passengers and dates together to plan arrivals and transfers.
Hércules™ modules: Arrivals, departures and transport
Processes you can manage
- Flight or bus itineraries, operators, places and dates.
- View real-time flight delays and status through the Hércules™ flight information integration. The operations team uses changes to adjust reception and transfers.
- Passenger grouping and baggage details.
- Linking people with their trip and booking reference.
- Arrival and departure requests with pickup and destination.
- Request statuses and changes for operational coordination.
Deporte Virtual® implementation and services
Form configuration and support for the team receiving and coordinating delegations.
Configurable standard features. The flight information provider, coverage and access credentials are specified for flight status checks. The responsible team reviews transfer adjustments.
TRATransport and vehicle permitsCoordinate transfer services and vehicle permits.
Hércules™ modules: Transport and vehicle permits
VAPPs: vehicle access and parking permits.
Processes you can manage
- Point-to-point, exclusive-use and shuttle requests.
- Vehicles, drivers, capacities and responsible staff.
- Service scheduling, statuses and dispatch monitoring.
- Routes, stops, schedules and vehicle assignments.
- VAPP or e-VAPP applications, approval and delivery.
- Parking quotas and permissions linked to venues and categories.
- Generation of physical or digital vehicle access and parking permits (VAPPs).
Deporte Virtual® implementation and services
Transport and permit configuration, training, operational support and specific integrations.
Configurable standard modules. The vehicle fleet, drivers and external services are listed separately in the proposal.
ACMAccommodationOrganise accommodation availability and allocation to delegations.
Hércules™ modules: Accommodation
Processes you can manage
- Catalogue of hotels, room types and rooms.
- Bed availability by date and hotel.
- Groups by delegation and sport with check-in and check-out dates.
- Allocation of people and rooms within groups.
- Accommodation booking, occupancy and movement reports.
Deporte Virtual® implementation and services
Module configuration and data preparation with the accommodation manager.
The Hércules™ accommodation module organises hotels, rooms and delegations. System allocations are coordinated with reservations and terms agreed by the organisation with each accommodation provider.
VILVillage managementBring together village resident, accommodation and service information.
Hércules™ modules: Accommodation and participant services
Processes you can manage
- Accommodation structure, rooms and beds by date.
- Resident groups by delegation and sport.
- Room allocation and occupancy reports.
- Village access control for athletes, suppliers and guests through accreditation and permits at defined points.
- Guest access permits with date validity, quotas and approvals.
- Participant meal entitlements and transport requests.
Deporte Virtual® implementation and services
Preparation of the accommodation structure and coordination of information processes with village management.
The Hércules™ accommodation and service modules are configured to match the village structure. The designated staff remain responsible for day-to-day operations.
FNBCateringControl meal entitlements and record service delivery.
Hércules™ modules: Catering
Processes you can manage
- Dining hall access control and meal services authorised for each participant by date and time.
- Meal types and required accreditation permissions.
- Consumption limits per person and day.
- Credential scanning to verify entitlements and status.
- Service records at enabled points.
- Reports by person, delegation, meal type and operator.
Deporte Virtual® implementation and services
Configuration of entitlements and service points, training and support for operational control.
Configurable standard feature. Meal preparation and supply responsibilities are agreed separately.
MEDMedical servicesGive authorised medical staff tools to record care provided during the Games.
Hércules™ modules: Clinical care
Processes you can manage
- Medical care records linked to participants.
- Clinical information recorded by authorised staff.
- Record access through enabled roles.
- Care reports within defined permissions.
Deporte Virtual® implementation and services
Configuration, training and access coordination with the medical manager and organising committee.
The Hércules™ clinical module brings together event records with permissions for authorised staff. Care is provided by the healthcare team.
DOPDoping controlOrganise doping control records for event athletes.
Hércules™ modules: Clinical care and doping control
Processes you can manage
- Administration of doping control centres.
- Test records linked to athletes.
- Tests classified by the configured test types.
- Access to individual histories and PDF export.
- Record access through authorised roles.
Deporte Virtual® implementation and services
Configuration of centres, test types and access with the doping control manager.
The Hércules™ clinical and doping control module supports information recording. Procedures and tests are directed by the specialist team.
VOLVolunteersOrganise volunteer recruitment, selection and assignments.
Hércules™ modules: Volunteers
Processes you can manage
- Recruitment form with details and area preferences.
- Applicant review, approval or rejection.
- Areas, positions, quotas and venues for the programme.
- Assignment of approved volunteers to positions.
- Information on filled positions and communications throughout the process.
Deporte Virtual® implementation and services
Configuration, coordinator guidance and programme operations support.
Registration and assignment available in Hércules™. Shifts, kits and attendance are selected as additional project processes.
PEMStaff managementConnect profiles and availability with the shifts your operation needs.
Hércules™ modules: Staff and shifts
Processes you can manage
- Staff profiles, roles and details.
- Availability records and scheduling restrictions.
- Shift assignment by position and venue.
- Attendance recording and shift monitoring.
- Staff scheduling and participation reports.
Deporte Virtual® implementation and services
Definition of needs by area, shift configuration and coordinator training.
Hércules™ staff and shift modules are configured for event operations. Statutory payroll is processed in the organisation's system.
CAPTrainingPrepare and document training for the staff who will operate the Games.
Hércules™ modules: Training
Processes you can manage
- Scheduling of training activities and sessions.
- Registration of participants in training activities.
- Training attendance monitoring.
- Record assessments during the volunteer programme.
- Certificate issuance with defined designs and conditions.
Deporte Virtual® implementation and services
Hércules™ training, manuals and user preparation for testing and operations.
The training module manages sessions, participants and attendance. Training to use Hércules™ is an implementation service; content and scope are defined for the project.
VEMVenue managementOrganise venues and information on space usage.
Hércules™ modules: Facilities and bookings
Processes you can manage
- Hierarchical catalogue of locations, facilities, zones and subzones.
- Capacity, characteristics and responsible staff details.
- Bookings by date, time, activity and event.
- Availability checks and review of overlapping use.
- Booking and availability exports and reports.
Deporte Virtual® implementation and services
Space configuration and coordination of operational requirements with each venue.
The Hércules™ facilities module brings together spaces, bookings and availability. Rules for overlapping bookings are configured according to how each venue is used.
SVMSubvenuesOrganise each subvenue's spaces within the Games structure.
Hércules™ modules: Venues and facilities
Processes you can manage
- Venue and subvenue registration with details and location.
- Facilities and zones linked to each venue.
- Space characteristics and capacities.
- Scheduling and bookings by facility and activity.
- Venue information access through the event portal.
Deporte Virtual® implementation and services
Structuring venues and spaces; preparing data and guiding local staff.
Hércules™ venue and facility modules bring the subvenue structure together with the processes configured for the event.
LOGLogisticsTrack materials and equipment from storage through return.
Hércules™ modules: Inventory
Processes you can manage
- Warehouses, storage locations and materials catalogue.
- Equipment identification and serial numbers where applicable.
- Receipts, issues and movement records.
- Requests, loans, handovers and responsible staff.
- Returns and stock checks.
Deporte Virtual® implementation and services
Inventory preparation, logistics workflow configuration and support for handover staff.
The Hércules™ inventory module records materials, responsible staff and movements. Physical supply is defined with the organisation.
SPESports equipmentLocate each venue's equipment and record deliveries and movements.
Hércules™ modules: Inventory
Processes you can manage
- Sports items and equipment catalogue.
- Warehouses and storage locations associated with venues.
- Identification by reference, brand and serial number where applicable.
- Receipts and issues with handover records, responsible staff and recipient.
- Stock and movement records by equipment or warehouse.
Deporte Virtual® implementation and services
Inventory preparation and configuration of locations and movements with equipment managers.
The Hércules™ inventory module tracks items. Each sport's officials are responsible for selecting equipment and validating its technical suitability.
SECSecurity and accessVerify permissions and record people passing through configured checkpoints.
Hércules™ modules: Accreditation and access
Processes you can manage
- Access permissions by zone, category and resource.
- Checkpoint and operator configuration.
- Accreditation scanning and status checks.
- Access records for operational monitoring.
- Integration with scanning tools through defined interfaces.
- Access control app to check permissions and record entry at configured checkpoints.
Deporte Virtual® implementation and services
Configuration, scanning tests, training and coordination with security and service managers.
Hércules™ accreditation and access modules support permission verification. Security managers establish procedures at each checkpoint.
COMCommunicationsPublish Games information and keep your audiences connected.
Hércules™ modules: GIW portal and communications
Processes you can manage
- GIW website with event branding and content.
- Editing of news, articles, documents and galleries.
- Publication of schedules, participants, results and medal tables.
- Content by language and publication date.
- Targeted communications to participant groups and responsible staff.
- Information for the official app and other channels defined for the event.
Deporte Virtual® implementation and services
Games website design, editorial preparation, configuration and publisher support.
The GIW portal and communications tools are Hércules™ modules. The editorial team and channels are defined with the organising committee.
PRSMedia servicesGive journalists and media access to the information they need to cover the Games.
Hércules™ modules: Accreditation, GIW and communications
Processes you can manage
- Journalist and media staff registration and accreditation.
- News, documents and galleries on the Games website.
- Participant, schedule, results and medal table access through GIW.
- Publication of official competition documents.
- Communications to media groups defined by the organisation.
Deporte Virtual® implementation and services
Configuration of press groups, information channels and publication workflows with the media team.
Hércules™ accreditation, GIW portal and communications modules support information services for the press. Media assistance and news production are coordinated with the committee.
IKMInformation and knowledgeConsolidate information for reviewing, documenting and closing the Games.
Hércules™ modules: Reports and documents
Processes you can manage
- Participant, delegation and operational process reports.
- Indicators and data views based on recorded information.
- Record and report exports to Excel or PDF.
- Certificates and diplomas with configured issuance conditions.
- Sport-specific technical reports and results documents (Results Book).
Deporte Virtual® implementation and services
Definition of reports and deliverables; consolidation and review of information at project close. Production and delivery of certificates, diplomas and reports in agreed formats as an additional service.
Hércules™ brings together reports, certificates and results documents. Specific indicators and formats are defined during configuration.
See our work at Cochabamba 2018
Photographs from our experience
TECTechnologyConfigure Hércules™ and coordinate its connections with event equipment and channels.
Hércules™ modules: Administration and integrations
Processes you can manage
- User, role and permission administration.
- Module, form and workflow configuration.
- Data interfaces and import and export formats.
- Exchange between Hércules™ modules, venues and competition equipment.
- Integration testing, user acceptance testing and technical rehearsals.
- Technology operations plan, support and supplier coordination.
Deporte Virtual® implementation and services
Hércules™ configuration, equipment and supplier integration, testing, training and technology operations.
Hércules™ is one system with modules for management and sports information. Interfaces with external equipment and platforms are defined and validated per project.
BUSCommercial development of servicesTurn a service request into a quotation and a clear plan for delivery.
Hércules™ modules: Corporate sales
Processes you can manage
- Commercial relationship records with validity, amount and responsible staff.
- Quotations for services, staff, materials and spaces.
- Prices, quantities, taxes and conditions by item.
- Proposal submission and customer response through the portal.
- Approval, guarantee and operational order tracking.
Deporte Virtual® implementation and services
Catalogue and commercial rule preparation; configuration and training for sales and operations teams.
The corporate sales module is part of Hércules™. Its catalogues, prices and processes are configured for the event's commercial offering.
RTCRate Card · Additional services catalogueOrganise the catalogue of additional services and resources offered by the event.
Hércules™ modules: Catalogue and corporate sales
Processes you can manage
- Catalogue of materials, services, staff and spaces.
- Prices by category and terms of sale.
- Quotations by quantity, date and usage period.
- Advance payments, guarantees and commercial request approval.
- Operational orders and tracking of quoted services.
Deporte Virtual® implementation and services
Rate Card catalogue design and configuration of request, quotation and operational processes.
Hércules™ supports Rate Card configuration through its corporate sales module. Resources, rates and conditions are agreed with the organisation.
PRCProcurementRecord requests to each supplier and track order receipt.
Hércules™ modules: Supplier orders
Processes you can manage
- Purchase orders by supplier, with items and quantities.
- Purchase values, cost centres and associated accounts.
- Order tracking and partial or full receipts.
- Advance payment records and supporting authorisations.
- Order printing and change history.
Deporte Virtual® implementation and services
Catalogue, supplier and order workflow configuration; defining the connection to the administrative system.
The Hércules™ corporate sales module includes supplier orders. Synchronisation with the accounting system is implemented through the project connector.
FINService financial managementTrack advance payments, invoicing and amounts for services managed in Hércules™.
Hércules™ modules: Payments and invoicing
Processes you can manage
- Guarantee and advance payment recording and tracking.
- Quotations with costs and income by item.
- Pre-invoicing and invoicing for managed services.
- Credit notes and document change history.
- Views of estimated and actual profit on quotations.
Deporte Virtual® implementation and services
Collection and invoicing condition configuration; integration with the organiser's accounting and tax system.
Hércules™ commercial modules bring together these processes. The Games' overall budget and accounting remain in the organisation's administrative tools.
GIW · Games information website
The Hércules™ web module brings sports information and event content together in a portal with your Games' branding. Participants, the public and media can access it on computers, tablets and phones.
Scroll the image to explore the website at your own pace.
The portal is part of the same Hércules™ that manages your event.
- Schedule
- Competition calendar by sport, day and venue.
- Participants
- Event athletes, teams and delegations.
- Results
- Start lists, rankings and official results.
- Medal table
- Delegation medals and standings.
- Documents
- Rules, bulletins and reference files.
- News
- Updates, photographs and Games content.
Mobile application
The Games, on your audience's phones.
Bring schedules, results and news to those following your event. The Android and iOS app connects sports information managed in Hércules™ with your communications team's content.
Results update as they are entered into the GMS. Each visitor can follow the sports, athletes and delegations that interest them.
Explore the app screens
The latest from the Games.
News and access to the main sections from a visual home screen.
Every sport has its space.
Pictograms help users identify each sport and open its competition information.
Information for each discipline.
The Sailing profile provides access to competitions, calendar, medal table, medallists and athletes.
Follow your delegation.
A list with flags helps users find participating countries and access their sports information.
The people at the heart of competition.
The Sailing directory shows athletes, delegations and the option to mark them as favourites.
What each visitor wants to follow.
This section organises favourites by category and lets users add sports, delegations and venues.
A gateway to event information.
The menu connects the app's information sections.
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Schedules and results
Calendar by day or sport, times and competition details. Results show performances and records for each event and update as they are entered into the Games GMS.
Delegations, sports and athletes
Country and sport profiles with tournaments, schedules, results and participants. Athlete profiles bring together photographs, competitions, statistics, medals and delegations.
Medal table and favourites
Gold, silver, bronze and totals by delegation and sport, with views of medallists and medals awarded each day. Users can save sports, athletes and delegations of interest.
News, gallery and venues
Event news and photographs published on the website by the communications team. Venues include locations and directions through Google Maps integration.
With your organisation, we define the app's identity, content and connection to your Games information for Android and iOS.
TSR · Timing, Scoring & Results
Technology that records what happens in competition.
Hércules™ modules manage schedules, scores, results and publication. To measure times and performances, we connect them with the equipment and applications each sport requires. Deporte Virtual® provides configuration and specialists to operate the agreed scope.
Specialist operations
Multiple workstations, networks and sport-specific equipment, such as cameras, sensors and touchpads, with specialist operating staff.
To prepare the scope, we review the programme by sport, venues, available equipment and channels receiving results. Technical configuration and certification requirements are defined for your event's competitions.
Specialists beside the competition.
At Asunción 2022, results work combined equipment, systems and staff at the venues. Each sport required its own preparation and operations.
Explore the services deliveredEvery sport requires its own results configuration.
The sports programme determines the equipment, applications, operator positions and information outputs each venue needs.
Examples based on work delivered at Asunción 2022. Resources and channels vary by sport and project.
Athletics
- What is measured
- Starts, reaction, times, distances and wind; photo finish and electronic measurement.
- What is processed
- Heats, start lists, performances and rankings, with validation by sports officials.
- Where it is published
- Venue results, scoreboards, website and graphics for events with television coverage.
Swimming and open water
- What is measured
- Consoles and touchpads in the pool; transponders and video finish in open water.
- What is processed
- Event, heat, time and ranking management. Interfaces adapted to each discipline.
- Where it is published
- Results feeds for the venue and channels defined for each discipline; they do not all use the same outputs.
Team sports
- What is measured
- Clocks, playing time, scores and statistical events according to the sport.
- What is processed
- Match score, statistics and results. Integration with third-party systems where involved.
- Where it is published
- Scoreboards, web results and TVG for broadcast competitions.
Combat sports
- What is measured
- Bout timing and scores in boxing, judo, karate, wrestling and taekwondo, according to each sport's equipment and systems.
- What is processed
- Bout schedules, results and rankings. Coordination with federation systems and video officiating according to each sport's scope.
- Where it is published
- Venue results, scoreboard feeds and web publication. TV graphics for bouts with contracted coverage.
Judged sports
- What is measured
- Judges' scores, such as in diving, artistic swimming or kata.
- What is processed
- Results and ranking calculations according to the sport's rules.
- Where it is published
- Venue results and agreed information outputs for publication and broadcast.
Track cycling
- What is measured
- Times and finishes with measurement equipment adapted to velodrome events.
- What is processed
- Competition, performance, score and ranking management by event.
- Where it is published
- Venue information, broadcast graphics and web results according to the programme and architecture.
Road events
- What is measured
- Electronic timing, transponders, photo finish and checkpoints according to the event.
- What is processed
- Times, splits and finish order to produce rankings.
- Where it is published
- Official results and web documents; local displays where included in the event.
Explore results modules and services
T&S
Timing and scoring
Capture of times, performances and scores with sport-specific equipment and applications. Includes preparation, installation and operation of defined resources.
OVR
On-venue results
Start lists, data reception, processing, rankings and documents. Interfaces with measurement systems and venue channels.
Explore on-venue resultsCRS
Games central results
The central Hércules™ module consolidates participants, schedules, results, records and medal tables, connected to each venue's operations.
TVG
Television graphics
Sport-specific templates, data integration, graphics equipment and operators. Coordination with the broadcaster and event graphics guidelines.
See television graphics examplesCIS
Commentator information
Schedules, participants, start lists, progression, results and statistics. Local or remote access with defined user permissions.
Explore commentator informationScoreboards
Venue displays
Feeds to sports scoreboards and screens. Signal delivery and physical equipment supply are specified separately.
GIW
Games information website
The Hércules™ portal publishes schedules, participants, results, medal tables, news and documents with Games branding.
Explore the Games websiteIDF
Data distribution
Interfaces and exchange formats to deliver information to authorised recipients and systems. Messages, content and update conditions are agreed.
A solution coordinating several areas.
SPT · Sport defines competition needs. TEC · Technology coordinates the modules and interfaces delivering that information to each audience.
BRS
Broadcast services
Competition information for TV Graphics and commentators, coordinated with the broadcast team.
Explore television graphicsSPP
Sport presentation
Sports information on venue screens to support competition.
Explore on-venue resultsPRS
Media services
Results, official documents and event content for media work.
Explore press supportFive work areas, coordinated information.
Conceptual service diagrams; these are not system screenshots or photographs of completed events.
Measurement equipment
Sensors, photo finish and scoring devices.
On-site operations
Specialists receive, process and review information.
Broadcast graphics
Competition data within the broadcast design.
Commentator access
Start lists, competition progress and results to consult.
Results publication
Information for the web, interfaces and documents.
OVR · On-Venue Results
Results available at the venue.
We integrate results processing and distribution at the competition venue, including presentation on available screens to inform athletes, officials and spectators.
TSR provides timing, scoring and results management. OVR integrates venue processing and distribution, connected to measurement systems, central systems and planned channels. Responsibilities are defined for each solution.
Prepare the competition
Organise participants, start lists, schedules and information formats for each sport.
Process the results
Receive times, performances or scores and prepare rankings and documents for review by sports officials.
Display at the venue
Deliver information to screens and scoreboards with the interfaces and design planned for the event.
Presentation adapted to your competition.
- Scoreboards and results with functional design.
- Custom layouts.
- Games visual identity.
Scope depends on the sport, available screens and the organisation's needs.
Competition authorities validate and make results official. Signal delivery and screen supply are agreed separately.
Information for the venue audience.
Content adapts to the sport: participants, playing time, sets, points or rankings.
Results for those following the Games.
Web publication is another channel in the same architecture. It allows competition information to be viewed outside the venue.
CIS · Commentator Information System
Information to describe every moment accurately.
We provide commentators with technical competition information: team lists, shirt numbers, schedules, athlete details and results, according to available information and contracted scope.
More context to explain competition and convey its excitement.
See how information connectsCISCompetition information
- Team lists
- Competition participants and teams
- Shirt numbers
- Team member identification
- Schedules
- Event and match schedules
- Athlete details
- Available participant information
- Results
- Sports information to support commentary
TV Graphics · Television graphics
Competition data, ready for broadcast.
Athletes, teams, scores, times and results, with graphics adapted to each sport and your event's identity.
We deliver the graphics output to the host broadcaster, responsible for producing the official feed, and coordinate its integration into the broadcast.
SwimmingRecord line and timer
AthleticsRankings and performances
FootballScore and substitutions
GymnasticsRoutine score
CyclingTime gaps between groupsRecord line and timer
Enlarge imageEvent name, race time and visual world-record reference.
Rankings and performances
Enlarge imagePositions, athlete identification and times at the end of the event.
Score and substitutions
Enlarge imageTeams, goals and playing time, alongside substitution identification.
Routine score
Enlarge imageGymnast identification, difficulty, execution and total score.
Time gaps between groups
Enlarge imageDistance to the finish and time gaps between the race leaders, chasers and peloton.
We define graphics and technical integration with you. Audiovisual production and the official feed remain the broadcaster's responsibility.
Hércules™ modules work with your Games information.
Participants, schedules and results connect event management with information received by the organisation, spectators and media.
Hércules™
One system, with modules for each process.
Event management
GMS
Registration, accreditation, delegations, participant services, staff and resources.
Competition and results
TSR · OVR · CRS
Measurement and scoring, on-venue processing and central results consolidation.
Modules delivering information to each audience
GIW
Games information website
OVR
Venue results and screens
CIS
Commentator information
TVG
Television graphics
IDF
Data distribution to other channels
Deporte Virtual®: consultancy, integration and operations.
We configure Hércules™ modules for the event. Measurement equipment, screens and external supplier connections are defined according to sports and venues.
See how modules work at venues and in central coordination
Hércules™ at venues and in central coordination.
Competition modules process information at each venue. CRS consolidates it for access and publication from the same system.
Modules of one system: Hércules™
At each venue
T&STimes, performances and scores
OVROn-venue processing and results
Information for the venue and broadcast ↓
In central coordination
GMSParticipants and schedules
CRSCentral results module
Consolidated information for publication ↓
Information shared between modules
GMS, OVR and CRS link participants, schedules and results. GIW publishes Games information; TVG, CIS and scoreboards present it to their audiences. IDF distributes data through agreed interfaces.
The project defines Hércules™ configuration, measurement equipment and external platform connections. Competition authorities validate and make results official.
See examples of coordination between GMS areas
Coordination between areas
Connected processes across Games areas.
In Hércules™, the same information serves different teams. These journeys show what is shared and where each team takes action.
Participation and accreditation
The delegation reviews its participants and documents. Authorised staff approve the information needed to prepare accreditations.
Reception and accommodation
If a delegation's arrival time changes, the team reviews its passengers and destination. The transport team adjusts the schedule, and the accommodation team reviews arrival arrangements using updated information.
Entitlements and catering
At a configured point, scanning the credential verifies entitlement and records the meal served, within defined limits.
Results and publication
Validated competition information is used to prepare award lists and publications. CER and COM receive the sports information in parallel.
Diagrams represent process coordination. Automatic data exchange depends on implemented connections; designated staff remain responsible for reviews and decisions.
Consultancy, integration and operations
Technology needs a team to make it work.
At Deporte Virtual®, we support the organising committee in defining its event needs. We integrate solutions, configure processes and coordinate technology operations within the agreed scope.
We analyse
Using your sports programme, venues and priority processes, we define scope and responsibilities with the committee.
We design
We specify modules, equipment, staff and interfaces. The committee reviews requirements and information outputs.
We implement and operate
We configure and test the system with responsible users. Specialists operate the contracted processes.
We consolidate
We prepare reports, results documents and final project deliverables for review by the designated staff.
We also produce your event deliverables.
These complementary services are part of Deporte Virtual®'s offering, with scope defined for each event.
How we prepare operations with your committee
We coordinate systems, people and resources with the organising committee and suppliers at each venue.
- Scope definition
- The committee provides the sports programme, venues, rules and responsible staff. We agree the processes, resources and deliverables to include in the proposal.
- Design and configuration
- We configure forms, permissions and interfaces. Each area's managers review data and outputs; sports and broadcast teams validate their requirements and graphics guidelines.
- Testing and training
- We review integrations and carry out acceptance testing with designated users. We prepare technical rehearsals and test events included in the project.
- Operations
- Specialists, venue and central coordination, support and contingency procedures defined for the Games.
- Closure
- Consolidation of information, reports, Results Book and other agreed deliverables.
Before operations: sports and information requirements by discipline define systems, documents and outputs. At closure: the Results Book brings together competition results.
The solution can combine equipment, software, installation, testing and staff. Power, networks, screens, logistics and other resources are assigned to specific responsible parties in each project.
ACR · Accreditation
From registration
to credential handover.
Link each participant to their permissions and record credential handover. Contract system and implementation, materials and production, centre operations or a combination. You can start with accreditation without contracting the entire GMS or TSR offering.
Rules and preparation
Configure groups, forms, review and approval in Hércules™. Define designs and permissions by role, sport or category to prepare credentials according to organiser rules.
Materials and production
Specify credentials, lanyards and other materials. The proposal sets out design, sample approval, printing and distribution. Physical or digital vehicle access and parking permits (VAPPs) are assessed as a separate scope of work.
Centres and handover
Agree on premises, equipment and staff for each venue. Organise participant assistance, printing, handover, replacements and cancellations; view delivered and pending credentials in Hércules™. Technology controls and physical security have separate responsibilities.
What each party provides
Before contracting, we define who approves participants and permissions, who supplies materials and equipment, and who staffs each centre. The proposal establishes locations, timetable and final project deliverables. Physical resources and staff are included only when contracted.
Four steps, clear responsibilities.
Hércules™ connects information. Deporte Virtual® prepares and operates the services you contract.
Registration
- Hércules™
- Collects data and applications through configured forms.
- Deporte Virtual®
- Configures the process and trains the team within the agreed scope.
Approval
- Hércules™
- Supports application review and assignment of designs and permissions by role, sport or category.
- Deporte Virtual®
- Advises on the accreditation matrix with the organiser.
Production
- Hércules™
- Generates credentials for printing with configured data and permissions.
- Deporte Virtual®
- Prepares materials, printing and distribution when these services are contracted.
Handover
- Hércules™
- Records handovers and provides access to delivered and pending credentials by location.
- Deporte Virtual®
- Operates centres and handles deliveries and incidents within contracted scope.
The organiser defines rules and appoints approvers. Authorised staff review participants and permissions in Hércules™. The system does not replace that decision.
Conceptual journey. Hércules™ modules and configuration are agreed in the proposal. Materials, equipment, staff and centre operations are contracted under their own scope; they are not automatically included in the licence.
Our work at Copa América USA 2024. System and centre operations, credential production, activation, handover and subsequent management. See project scope.
Services delivered
Proven experience, with a defined scope for each project.
Processes and responsibilities change with each edition. Explore what we supplied at each event and how it relates to solutions you can include in yours.
Hércules™, the official GMS of Panam Aquatics.
Deporte Virtual® and Panam Aquatics work in partnership to manage the Pan American aquatic sports federation's events. Hércules™ brings online registration, results and accreditation together in one system. Our team supports the organisation with specialist on-site consultancy.
Championships and qualifiers supported · 2024–2026
Discover our experience with Panam Aquatics
South American Games · Asunción
TSR, OVR, TVG, CIS and web results
We supplied systems, equipment and specialist timing, scoring and results operations for each sport. We implemented television graphics, commentator information and web results publication.
See the services delivered
Measurement equipment and competition systems; venue results and interfaces; graphics equipment and broadcast operators; CIS and web documents. Screens and certain federation systems were provided by other parties. The project also included Hércules™ GMS, documented in our experience.
Measurement and scoringOn-venue resultsTelevision and commentatorsWeb results
Summary of services delivered. Explore examples by sport.
Junior Pan American Games · Cali–Valle
Full GMS and on-venue results operations
Implementation and operation of Hércules™ GMS by the Deporte Virtual® team for comprehensive Games information management.
See the services delivered
Volunteers, registration, accreditation, communications, inventory, sports, transport, medical care, protocol and accommodation. Venue work included results operations, information displays at swimming and beach volleyball, and results publication on the website.
South American Games · Cochabamba
Full GMS implementation
Delegation portal, registration, approvals, accreditation, schedules, results and hotel, transport and catering information management.
See the services delivered
GMS configuration and operation with event processes, certificates and technical reports. Scope refers to Cochabamba 2018.
Bolivarian Beach Games · Iquique
Complete GMS implementation
Website, registration, accreditation, competition schedules, results and participation certificates, along with access control and hotel management.
Bolivarian Games · Santa Marta
Hércules™ GMS configuration and operation
Hércules™ configuration and operation for volunteers, registration, accreditation, website, schedules, results and transport, medical, protocol and hotel information management.
Bolivarian Games · Valledupar
Games management with Hércules™ GMS
Hércules™ GMS configuration: website, registration, accreditation, schedules, results, medal tables, certificates, diplomas, accommodation, transport and medical records.
Bicentennial Bolivarian Games
GMS, TSR, CIS and OVR
GMS, TSR, CIS and OVR. Hércules™ configuration and management of participants, accreditation, competition, results and accommodation, transport and medical care information.
Bolivarian Games
GMS, TSR, CIS and OVR
Hércules™ GMS, TSR, CIS and OVR. Website, registration, accreditation, schedules, results, medal tables, certificates and diplomas, accommodation, transport and medical records.
Copa América USA
Accreditation, centres and transport management
We configured Hércules™ and operated accreditation centres for CONMEBOL. We also implemented the transport module, adapted to manage requests, arrivals and departures, schedules and trip monitoring.
See the services delivered
We operated 13 accreditation centres, with service coverage in 14 US cities. We supplied premises, staff, equipment, connectivity and materials to produce, activate and deliver credentials, managing cancellations and reissues. Scope included physical and digital SADs and VAPPs, with mobile vehicle permit verification. For transport, we integrated flight information and Google Maps, configured roles and resources, and enabled request prioritisation, dispatch and driver status recording. The module had extended-hours remote support from Colombia, seven days a week.
Copa Libertadores
Tournament accreditation and centres for finals
Hércules™ licensing and configuration of registration, quotas, roles and permissions for people and vehicles at CONMEBOL tournaments. Consultancy, training and support for application management.
See the services delivered
For finals, accreditation production, personalisation, activation and distribution, along with centre setup and operation. Scope also included zone and access planning, security staff training and operational control materials.
Copa Sudamericana
Tournament accreditation and centres for finals
Hércules™ licensing and configuration of registration, quotas, roles and permissions for people and vehicles at CONMEBOL tournaments. Consultancy, training and support for application management.
See the services delivered
For finals, accreditation production, personalisation, activation and distribution, along with centre setup and operation. Scope also included zone and access planning, security staff training and operational control materials.
World Skate Games · Italy
Hércules™ and accreditation integration
Hércules™ licensing for accreditation, implementation consultancy and integration with the event registration system. Materials supply and specialist on-site support at venues.
See the services delivered
Deporte Virtual® supported accreditation and service centre implementation for the event held in seven cities. We supplied materials to produce 8,000 accreditation cards.
National and Para National Games
Four National and four Para National editions
Hércules™ configuration and operation with the Deporte Virtual® team to support sports management and Games operational information.
See the services delivered
In 2015: volunteers, registration, accreditation, website, schedules, results, transport, medical care and accommodation. At Bolívar 2019 and Eje Cafetero 2023: sports, accommodation, medical information, transport and communications. At the Eje Cafetero 2024 Youth Games: management with Hércules™ and accreditation production and handover, with equipment, materials and service centres.
Other references and editions from our history
1 edition of the Pan American Games (Junior 2021)
4 editions of the National Games
4 editions of the Para National Games
7 editions of the Bolivarian Games
3 editions of the South American Games
1 edition of the Central American and Caribbean Games
South American Youth Games · Santiago 2017
GMS implementation: website, registration, accreditation, schedules, results, participation certificates, access control and hotel management.
South American School Games · Cochabamba 2017
GMS: website, registration, accreditation, competition schedules, results, certificates and technical reports.
South American School Games · Medellín 2016
GMS: website, registration, accreditation, competition schedules and results.
Bolivarian Youth Games · Sucre 2024
Accreditation materials production, review, activation and handover.
South American Sea and Beach Games · 2023
Event systems: registration, volunteers, accreditation, schedules and results.
World Artistic Skating Championships · Asunción 2021
Hércules™ for accreditation, competition schedules, results, medal tables, diplomas and certificates.
World Games · Cali 2013
Volunteer management.
FIFA U-20 World Cup · Colombia 2011
Hércules™ for volunteers: registration, custom forms and website.
Colombian National Inter-school Games · Experience in the 2007, 2008, 2009, 2011, 2012, 2018, 2019, 2022, 2023 and 2024 editions
From municipality to national final.
Connected management with Hércules™.
We provided systems for a national sports programme with more than 600,000 registrations from over 18,000 schools in more than 1,000 municipalities. With Hércules™, we connected school, participant and qualifier information across municipal, departmental, regional and national final stages.
- schools from which registrations were submitted
- More than 18,000
- municipalities with registrations
- More than 1,000
- registrations
- More than 600,000
- multi-sport games at the municipal stage
- 1.100
Figures illustrating the scale of our work on the programme; they do not apply to every edition. Registrations are participation records and do not equal unique individuals. A participant may advance between stages; each stage's figures should be read separately.
Municipal
- multi-sport games managed
- 1.100
- participants
- More than 600.000
School and participant registration, rules and quotas, standings access and podium publication by territorial staff.
Departmental
- multi-sport games managed
- 32
- participants
- More than 18.000
Progression of qualifiers using existing information, registration reports and standings monitoring.
Regional
- multi-sport games managed
- 8
- participants
- More than 7.000
Websites, progression between stages, registration and accreditation, and publication of schedules, results and medal tables.
National final
- participants
- More than 5.000
Accreditation and technology operations, schedules, results, records, catering control, medical records, certificates and technical reports.
Qualifiers progressed between stages using information from previous rounds. Deporte Virtual® configured programme rules and supported designated staff with manuals, training and support, alongside the publication and operational services planned for each stage.
The next step
Tell us about the event you are preparing.
Share the sports, venues, approximate participant count and processes you want to manage. We help define a solution suited to your event.
What we will review together
- Your sports, venues and operational needs.
- The systems, equipment and services you need.
- Each team's scope and responsibilities.
You can also write to uscontacto@deportevirtual.com